VALLEY CENTRE LOCAL IMPROVEMENT DISTRICT
Purpose: Implement a Local Improvement District (LID) to reconstruct Valley Centre Drive and Moraine Court east of Valley Centre Drive to city standards in order that ownership and maintenance responsibility for the roads can be transferred over to the city.
Process/Schedule: The process for creation and execution of the LID is:
- City Council Adopts Resolution of Intent to Organize Valley Centre LID (Completed)
- City Council Adoption of Resolution of Intent to Create Valley Centre LID - establishing a hearing date on the proposed LID Boundaries, Cost and Cost Allocation Method (Completed).
- Publication and Mailing of Notice of Hearing (Completed)
- Adoption and Publication of Ordinance Creating LID (Completed)
- Procurement of a Design/Project Engineer (Contract w/ Keller Associates approved 8/21/18)
- Preliminary(50%) Design and Estimate Review (12/18/18 City Council Meeting)
- Final Design and Estimate Review (2/19/19 City Council Meeting)
- Road Deed Transfer (completed)
- Publication of Call for Bids (Completed April 16th City Council meeting)
- Resolution Awarding Contract (Contract Awarded to CM Owen, May 7, 2019)
- Pre-Construction Meeting (1pm June 13 @ City Hall)
- Interim Construction Financing (completed)
- LID Payment Financing (completed)
- Construction (completed)
- Resolution Setting Assessment Roll Hearing (February 4, 2020)
- Hearing on Assessment Roll (May 5, 2020)
- Adoption and Publication of Ordinance Confirming Assessment Roll (tentatively May 2020)
- Filing of Notice of Confirmation Assessments with County Recorder (tentatively May 2020)
- Appeals on Assessments (May-June 2020)
- Assessment Due in Full or Financed (tentatively July 2020) - if not paid in full, assessment will automatically be transitioned to a 15 year financing plan, with interest rate to be set by final assessment roll ordinance.
Background: Valley Centre Drive and Moraine Court east of Valley Centre Drive have become significantly deteriorated and the city has received many complaints. These roads were platted as privately owned and were to be maintained by the property owners association. Because the property owners association has not been able to organize to the extent necessary to maintain the roads, the city has proposed that it would accept ownership and maintain the roads if/when they were rebuilt to current city standards, and that it was willing to organize a local improvement district (LID) to fund those improvements. Additionally, the city, as a property owner (park and well lot) in the development, will fund its allocated portion and may also utilize sales tax and/or impact fee funds.
Construction Meeting Minutes:
- October 3, 2019
- September 5, 2019
- August 29, 2019
- August 22, 2019
- August 15, 2019
- August 8, 2019
- August 1, 2019
- July 25, 2019
- July 18, 2019
- June 21, 2019 (Pre-construction Meeting)
> Updated 90% Cost Estimate - Bid Alternates (note bus pullouts will not be included in the LID) See Feb. 20 news item at right for further explanation.
April 7, 2020 The City Council has rescheduled and re-noticed the assessment roll hearing to May 5th:
CITY OF DRIGGS, IDAHO
LOCAL IMPROVEMENT DISTRICT NO. 2018-01 (Valley Centre LID)
NOTICE OF HEARING ON ASSESSMENT ROLL
NOTICE IS HEREBY GIVEN that on the 5th day of May, 2020, at 6:00 P.M. (rescheduled from March 17), the City Council of the City of Driggs, Idaho, (“City”) will hold a hearing on the assessment roll for Local Improvement District Number 2018-01 BY INTERNET AND TELEPHONE, WITH CONNECTION DETAILS TO BE PROVIDED ON THE POSTED AGENDA AT WWW.DRIGGSIDAHO.ORG. If you do not have internet access, please call Mayor Johnson at 208-354-2362 ext. 2107. The district includes all properties within the Valley Centre I and Valley Centre II subdivisions, including Arrowhead Plaza, Buffalo Junction, Buffalo Valley, Triple Peaks and Valley Centre Townhomes. The assessment roll and district boundary map are available for review by emailing or calling the City Clerk KSchuehler@DriggsIdaho.org or 208-354-2362 ext. 2103.
At the hearing, the City Council will hear and determine all objections to the regularity of the proceedings in making assessments, the correctness of assessments, and the amount levied on particular lots or parcels in relation to the benefits accruing thereon and in relation to the proper proportionate share of the total cost of the improvements, which is $1,013,985.70.
Each owner or owners of any property which is assessed in the assessment roll, whether or not named in the assessment roll, may, until 5:00 P.M. on the 29th day of April, 2020, file with the City Clerk objections in writing to said assessments. Written objections may be filed by mail to PO Box 48, Driggs, ID 83422, or electronically to firstname.lastname@example.org.
January 22, 2020 The City Council received the Project Engineer's report and selected to continue with the area method for assessing all LID project costs. All assessments will be lower than the amounts provided in the original assessment, most will be approximately 77% of the original assessment estimate (except for those that have paid impact fees, which serve as a credit against the LID) and for Triple Peaks Townhomes, which required additional work to address drainage issues stemming from the development design (Triple Peaks Townhomes will see a 91% reduction in the assessment as compared to the original estimate). The proposed assessment will be mailed out to all owners in the local improvement district after the City Council's February 4th meeting, where the public hearing date and time will be set by resolution.
January 14, 2020 The City Council will receive and review the Project Engineer's report on the assessment roll at its January 21, 2020 meeting and expects to establish a hearing date at its following meeting. Notice of the assessment roll hearing will be mailed to all property owners using the Teton County Assessor's mailing addresses.
October 15, 2019
The contractor is working to complete concrete sidewalk and address punch list items, which include replacement of 13 sections of curb that obstruct roadway drainage. The contractor will also be working to address several driveway approaches where there is also ponding. The last segment of work will be final grading of the area between the road and sidewalk as well as back of sidewalk and final landscape and irrigation repair.
October 3, 2019 The contractor plans to pave the first layer of asphalt today, Thursday 10/3. Paving will happen one lane at at time, with the outside lane first. Traffic crossing paving in the active lane may be stopped for up to 20 minutes. The top layer of paving will start tomorrow, Friday 10/4, around 9am with the outside lane of the loop again being paved first (morning) and the inside being paved second (afternoon, weather depending, with possible delay to Sunday). All but emergency traffic will be prohibited from crossing the lane of fresh asphalt on Friday (& Sunday if delayed by weather) for up to 1-2 hours. Driveways and street accesses will be paved on Monday in one layer and can be driven on more or less immediately. Please plan your travel accordingly. Pavement striping is scheduled for Sunday and Tuesday. Schedule updates will be posted as they are received from the contractor.
September 26, 2019The contractor plans to prep for paving on Wednesday October 2nd and to pave on Thursday and Friday October 3rd and 4th. The project is then expected to be substantially complete, with landscaping and irrigation repair remaining. Note that there are two areas of curb that will be removed and re-poured next Monday to address alignment and drainage issues. Thank you for your continued patience with the traffic disruptions, noise, etc.
September 12, 2019
The contractor will continue pouring sidewalk this week and expects to begin pouring the concrete curb next week. The contractor expects to lay the final 2" of road base in 2 weeks and then begin asphalt paving. The contractor will continue communicating directly with property owners and businesses regarding any access disruption, which should be minimized by plans to construct each access in halves to keep approaches open. Vehicle traffic will be kept off of all new concrete for 5 days. Construction should be substantially complete by October 4th.
July 24, 2019 The contractor is continuing to work along the road from the north to the south and will complete demolition of all sections first and then return to each section for placement of concrete curbing, sidewalk and crushed base aggregate before the last major phase of work, asphalt paving.
July 15, 2019
The Contractor has submitted an alternative staging concept, which would involve blocking off smaller sections of roadway (both lanes) to through traffic, while still allowing local traffic through to all destinations. The contractor suggests that this method will allow them to move more quickly through the project while having less impact on the neighborhood overall through the project. The contractor will begin work the week of 7/15/19 as soon as the Project Engineer has approved the updated traffic control plan.
June 24, 2019
A pre-construction meeting was held on June 13th. The contractor, CM Owen, will begin staging for the project on July 1st and expects to begin demolition of the road surface on July 8. The full construction schedule can be viewed by clicking here. The contractor stated that the schedule was very conservative and hoped to complete the project faster than the 90 days allowed by the contract.
The contractor will keep traffic flowing at all times by working on only half of the road at one time, creating a one-way loop. Access to properties will also be maintained by similarly phasing access improvements. The on-site Construction Superintendent for the contractor is Chase Hansen, who may be contacted for immediate issues that arise. All other property owner concerns should be routed to Doug Self at the City of Driggs (email@example.com or 208-354-2362 x2111).
For properties that are not yet developed, the City encourages owners to identify any desired water or sewer or other utility improvements (e.g., service line stubs) that involve work in the roadway area so that those improvements can be made before the new asphalt is in place. Please contact Doug Self at city hall to discuss any such project.
The City Council authorized financing for the project with a 15 year term and an interest rate of 2.694. A preliminary schedule for preparation and adoption of the assessment roll is being prepared by the Project Engineer and is expected to be presented to the City Council at the July 2nd meeting.
May 7, 2019 (Updated 5/29) The City Council unanimously awarded a construction contract for the Valley Centre LID project to CM Owen Construction (including the $28,665 sidewalk bid alternate for sidewalks on undeveloped properties) in the amount of $804, 516.77. A pre-construction meeting (open to the public) will be held at 1pm on Thursday June 13 at Driggs City Hall. Questions regarding construction can also be directed to Doug Self at firstname.lastname@example.org or 208-354-2362 x2111. Over the next couple of months, City Council will continue to work towards a final amount of funding the City will provide, but it will not be less than the amount provided in the original LID notice. At this time project costs to owners has been reduced by approximately 30% from the LID notice amount. The city continues to explore additional cost savings opportunities. A recommended assessment roll will be provided by the Project Engineer towards the end of the project, once all final costs are known. The Project Engineer may also recommend variances to the assessment method in order to ensure fair allocation of project costs.
April 12, 2019 The City received the Project Engineer's tabulation of construction bids and this will be reviewed by the City Council at its April 16, 2019 meeting. The bid tabulation and staff report are available at: http://www.driggsidaho.org/use_images/city_clerk/valleycentrecombine.pdf or via the city council online agenda: http://www.driggsidaho.org/CityCouncilMeeting-Calendar . The bids were significantly below the previous Engineer's Estimate.
March 5, 2019 The City Council authorized advertisements for bids. Construction bids are due on April 9, 2019. The City Council will review the received bids at its regular meeting on April 16, 2019 and discuss what, if any, changes to make to the project scope and city's share of project costs.
February 20, 2019 -
The City Council reviewed the 90% Construction Plans and the Engineer's Opinion of Probable Cost. An updated Opinion of Probable Cost (see documents list at lower left) was provided to the City Council with scenarios for both full depth sub base replacement and 20% sub base replacement (seen as the more likely scenario, based on a geotechnical study), and a separated alternatives cost sheet for the bus pullouts (not being funded by the LID), deletion of box culverts for sidewalk canal crossing and deletion of sidewalks on undeveloped properties. While a majority of Council members appeared supportive of further reducing the sidewalk extent, the City Council ultimately decided to proceed forward toward advertisement of the project for bids with the plans and bid alternates as provided by the Engineer with the acknowledgment that it would likely lead to lower unit price bids and that the project scope could be reduced if needed by a change order to the construction contract. The City Council is expected to accept the final construction documents at the 3/5/2019 meeting and authorize advertisement of the project for bids. Once bids are received, the City Council will make decisions on whether to reduce the project scope to address cost concern. Prior to adoption of the assessment roll, the City Council will establish its final cost share, the length of the financing term and the final allocation method, which may be adjusted by recommendation of the Project Engineer to ensure a fair allocation of project costs. Comment letters may continue to be emailed to CityCouncil@DriggsIdaho.org , MayorJohnson@DriggsIdaho.org and DSelf@DriggsIdaho.org regarding project scope, city share of cost, financing term and allocation method. Questions should be directed to Doug Self by email above or by phone at 208-354-2362 x2111.
December 18, 2018 - The City Council reviewed the 50% design documents and cost estimate presented by Keller Associates. Keller Associates noted that substantial cost savings were likely from the ability to reuse the existing sub base material, but that for now the cost estimate showed full replacement of the sub base. The City Council directed that costs for the bus pullouts and the additional realignment work on the west portion of Moraine Ct be removed from the LID cost allocation. The City Council also requested that the sidewalk cost be broken out for developed vs not developed properties so that the city may consider not completing sidewalk along undeveloped properties. The City Council discussed how to also credit those properties and developments that had previously constructed sidewalk improvements that would be incorporated and those undeveloped properties that would be required to install sidewalk in the future at the point of development.
August 21, 2018 - The city executed a contract with Keller Associates, who will serve as the project engineer, providing design and construction engineering and assistance with preparation of the LID assessment roll. Preliminary (50%) Design documents and construction cost estimate will be presented to the City Council on 12/18/18. Final design documents and estimate are expected to be presented to the City Council on February 5, 2018.
April 3, 2018 - The City Council adopted Ordinance 387-18, creating Local Improvement District 2018-1 and directed staff to procure a design engineer for the project. Once the design is completed and an updated cost estimate is received, the City Council will consider whether to advertise for bids. If the project moves forward, it is likely to be constructed in the summer of 2019.